Specialisterne NI Website Privacy Notice
It is the intention of this privacy notice (“Privacy Notice”) to explain to you the information practices of Specialisterne NI in relation to the information we collect about you
Who we are
We are Specialisterne Northern Ireland, Skainos, 239 Newtownards Road, Belfast BT4 1AF. The Specialisterne NI website was developed for Specialisterne NI by AllState NI in 2015.
Information we collect
Like many websites, the Specialisterne NI website uses cookies to store and then retrieve small bits of information on your computer when you visit. A cookie is ‘data sent from a website and stored on your computer which allows a website to record your browsing activity and remember information’
https://www.collinsdictionary.com/dictionary/english/cookie
This information is used to make the site work as you expect it to. It is not personally identifiable to you, but it can be used to give you a more personalised web experience.
To see the Cookie policy of Specialisterne NI, visit: https://www.specialisterneni.com/cookie-policy/
This website uses Google Analytics. This helps us see how many visitors visit the website, for how long, and what pages are visited. This helps us make the website more useful and interesting. For the details that Google Analytics collects, see https://policies.google.com/technologies/cookies
To opt out of Google Analytics, visit https://chrome.google.com/webstore/detail/google-analytics-opt-out/fllaojicojecljbmefodhfapmkghcbnh?hl=en-GB
To see Specialisterne NI website Terms and Conditions, visit:
https://www.specialisterneni.com/terms-and-conditions/
Should you request a username for the website, we will ask for information about you. This may include your name and email address. The request for a username is sent by gmail to the Specialisterne NI Website Administrators, who are Specialisterne NI staff, who will contact you to ask what your interest is in Specialisterne NI.
If given a username, you will be able to create a CV on the website. In doing so you may record data may which may include name, email address, health related, and details of participating on a Specialisterne NI programme. You may have the option of sending your CV to employers advertising on the website and of storing additional information regarding your job search such as jobs applied to. This CV and information stored by you on your user is viewable by the Specialisterne NI Website Administrators, who are Specialisterne NI staff.
You may have the option of taking part in a user forum may record data may which may include name, health related, and details of participating on a Specialisterne NI programme. We encourage you not to use your name on a website forum which means that information is not personally identifiable. In the course of taking part, other forum members may be able to identify you according to the information you share.
A user name, CV created by a user, and web forum entries, can be deleted upon your request at any time.
If you request an employer profile you will be able to post details of your company on the website. This information may include company background, contact email, and jobs currently available. Participants will be able to apply to jobs advertised directly through the website.
An employer profile can be deleted at the employer’s request at any time.
Using your information and reasons for collecting
We use your personal data and Special Personal Data in the following ways:
| Type of personal data | Purpose | Legal Basis |
| Personal data | Legitimate Interest, to provide a service to you | Legitimate interest |
| Special category | Legitimate interest, to provide a service to you related to Autism | Legitimate interest |
Who we share your data with
We can share your information including Personal Data and Special Personal Data with the following parties for the purposes set out above. This is done in line with our Data Protection Policy and Procedures.
Specialisterne NI may engage a technical support provider to ensure continued security of the website. This will be done in line with our Data Protection Policy and Procedures which will include a Data Processor agreement.
Data Retention
We will retain your personal data for as long as necessary to fulfil the purposes we collected it for. Our retention policy details the periods of retention for the different types of personal data. Information collected related to usernames and forum participation will be retained for 3 years.
We are only allowed to keep your information if we need it for one of the reasons we describe above.
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
The Specialisterne NI website was developed by AllState NI in 2015. Prior to release a review of the site was carried out by a security consultant. The Specialisterne NI website has the following security measures:
- Security Certificate. A standard SSL Certificate is installed on the site. This offers 256-bit encryption
- Personally Identifiable Information (PII). This is information that can be used, either by itself or with other information, to identify an individual in context. Steps have been taken to ensure that no PII data is stored on the site.
- Unsuccessful Logins. To prevent against ‘Brute Force’ attacks, the number of unsuccessful login attempts to the site are limited.
- Forum Page. To prevent against possible ‘SQL Injection’ or ‘Cross Site Scripting’ attacks the ‘unfiltered_html’ option is disabled for all users
- Wordfence security. A WordPress security plugin for the site. Main features include code scans, login security and malicious user blocking
Your Rights
As a data subject you have the following rights:
- The right to be informed
- The right of access to make a subject access request – you can request a copy of the personal data we hold about you
- The right to rectification – you can ask that we correct any personal data found inaccurate or out of date.
- The right to erasure – you can ask that your personal data is erased
- The right to restrict processing – tell us to stop using information about you to sell products or services
- The right to data portability – provide you or someone else (on your request) in a structured, commonly used and machine-readable format with the information you have provided to us about yourself.
- The right to object – you can tell us you longer would like us to process your data and to stop processing.
- Rights in relation to automated decision making and profiling – request that we do not make decisions about you that allows computers to make decisions about you based solely on automated processing.
You have the right to complain about how we treat your Personal Data and Special Personal Data to the Information Commissioner’s Office (ICO). The ICO can be contacted at:
The Information Commissioner’s Office – Northern Ireland
3rd Floor
14 Cromac Place,
Belfast
BT7 2JB
Telephone: 028 9027 8757 / 0303 123 1114
Email: ni@ico.org.uk
Amendments of this Privacy Statement
This Privacy Statement may change from time to time, and any changes to this Policy will be communicated. Please keep us informed if your personal data changes. It is important that the personal data we hold about you is accurate and up to date.
Contact Us
Your privacy is important to us. If you have any comments or questions regarding this Statement, you can contact Sharon Didrichsen at sharond@specialisterne.com
Specialisterne NI Client Privacy Notice
It is the intention of this privacy notice (“Privacy Notice”) to explain to you the information practices of Specialisterne NI in relation to the information we collect about you
Who we are
We are Specialisterne Northern Ireland, Skainos, 239 Newtownards Road, Belfast BT4 1AF.
Information we collect
Should you enquire regarding the services of Specialisterne NI, we ask for information about you.
This information may include personal data such as name, email, telephone numbers, and may also include sensitive data related to a diagnosis of Autism and/or health and wellbeing related.
Using your information and reasons for collecting
We use your personal data and Special Personal Data in the following ways:
| Type of personal data | Purpose | Legal Basis |
| Personal data. E.g. name, email, telephone number | Legitimate Interest, to provide a service to you | Legitimate interest |
| Special category E.g. related to a diagnosis of Autism/Aspergers or wellbeing related | Legitimate interest, to provide a service to you related to Autism/Aspergers | Legitimate interest |
Who we share your data with
We can share your information including Personal Data and Special Personal Data with the following parties for the purposes set out above. This is done in line with our Data Protection Policy and Procedures.
Specialisterne NI use a CRM System to store personal data of participants and enquiries regarding Specialisterne NI service. This may include special category data e.g. related to Autism/Aspergers and/or wellbeing. The CRM system is password protected and accessed by the Specialisterne NI team.
Specialisterne NI use a file hosting service to store participant records which includes special category data related to the participant. This is password protected and is accessed by the Specialisterne NI Project team.
For participants taking part in a funded programme, please request the Specialisterne NI Privacy Policy for the programme, as each programme may require sharing of data with the funder which is done in line with our Data Protection Policy and Procedures.
Specialisterne NI may engage a technical support provider to ensure continued security of our IT Systems. This will be done in line with our Data Protection Policy and Procedures which will include a Data Processor agreement.
Data Retention
We will retain your personal data for as long as necessary to fulfil the purposes we collected it for. Our retention policy details the periods of retention for the different types of personal data.
We are only allowed to keep your information if we need it for one of the reasons we describe above.
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Your Rights
As a data subject you have the following rights:
- The right to be informed
- The right of access to make a subject access request – you can request a copy of the personal data we hold about you
- The right to rectification – you can ask that we correct any personal data found inaccurate or out of date.
- The right to erasure – you can ask that your personal data is erased
- The right to restrict processing – tell us to stop using information about you to sell products or services
- The right to data portability – provide you or someone else (on your request) in a structured, commonly used and machine-readable format with the information you have provided to us about yourself.
- The right to object – you can tell us you longer would like us to process your data and to stop processing.
- Rights in relation to automated decision making and profiling – request that we do not make decisions about you that allows computers to make decisions about you based solely on automated processing.
You have the right to complain about how we treat your Personal Data and Special Personal Data to the Information Commissioner’s Office (ICO). The ICO can be contacted at:
The Information Commissioner’s Office – Northern Ireland
3rd Floor
14 Cromac Place,
Belfast
BT7 2JB
Telephone: 028 9027 8757 / 0303 123 1114
Email: ni@ico.org.uk
Amendments of this Privacy Statement
This Privacy Statement may change from time to time, and any changes to this Policy will be communicated. Please keep us informed if your personal data changes. It is important that the personal data we hold about you is accurate and up to date.
Contact Us
Your privacy is important to us. If you have any comments or questions regarding this Statement, you can contact: sharond@specialisterne.com
